You can modify it and reuse it. Back to top. Home Documents. Human Resources and Employment Law. Employee Privacy Policy. Formats Word and PDF. Size 6 to 9 pages. Rating 4. How does it work? Choose this template Start by clicking on "Fill out the template". Complete the document Answer a few questions and your document is created automatically. Save - Print Your document is ready!
Optional legal consultation You can choose to get help from a lawyer after filling out the document. Employee Privacy Policy This document can be used by an employer in the United Kingdom to create a privacy statement also known as a privacy notice in order to notify its workforce of its data processing procedures. Grounds for processing data Employers must ensure that data of their employees is processed lawfully on the basis of one or a combination of the following grounds : it is necessary for entering into or performing a contract with the employee; it is necessary to enable the employer to comply with a legal obligation ; it is necessary to protect the vital interests of the employee or another person i.
Article 6 UK GDPR Historically, many employers have relied upon an employees' consent for the processing of their personal data by the employer. Sensitive data Sometimes, an employer may need to process "sensitive data" also known as "special category data". Sensitive data is personal information which relates to: an individual's genetic data an individual's biometric data an individual's ethnic origin an individual's political opinions an individual's religious or philosophical beliefs information regarding an individual's connection to a trade union information regarding an individual's physical or mental health or condition information regarding an individual's sexual life.
Criminal data Employers may also sometimes need to process data relating to any criminal offences of its employees for example, to meet regulatory requirements. Typically, an employee will rely upon this being justified in order to: prevent or detect unlawful acts protect the public against dishonesty meet regulatory requirements specific to employees' roles Other restrictions and requirements There are additional restrictions and requirements which may apply to employers in other circumstances.
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White Fuse has created this data protection policy template as a foundation for smaller organizations to create a working data protection policy in accordance with the EU General Data Protection Regulation. This document offers the ability for organizations to customize the policy. This additional template from IT Donut can be used by organizations creating a data protection policy that does not need to take into account the EU General Data Protection Regulation.
Privacy Digest A roundup of US privacy news. Join the Privacy List Have ideas? Download the free privacy policy template at the bottom of this page, or copy and paste the full text onto your site. To succeed online and avoid legal turmoil, your website needs a privacy policy agreement.
The first step to creating a compliant and comprehensive privacy policy is understanding exactly what that is. You may also hear privacy policies referred to by the following names:. PII is information that can be used by itself, or combined with other information, to identify an individual. However, a standard privacy policy template will likely satisfy user demands and legal requirements for your website.
Privacy policies should be clear, thorough, and easy for internet users to find on any given site. If your website uses personal information e. If you run a website , mobile app , or desktop app , you are likely legally required to have a privacy policy somewhere on your site. You must display links to your policy clearly, prominently, and conspicuously , so that users can navigate to it quickly and easily.
As data collection and processing becomes more ubiquitous across the internet, privacy laws in the US and around the world set strict requirements for privacy policies. Here are the major laws that affect your website privacy policy:. Article 12 of the GDPR grants users the right to transparent information about how their data is collected and handled.
For business and website owners, this means that transparent privacy policies are mandated by the GDPR. If your website markets to children, strict rules and regulations apply. If the target audience of your site is children under the age of 13 , federal law requires you to include a company privacy policy that covers very specific information about your business.
Therefore, you will need to update your CCPA privacy policy every year. In action, complying with this principle means website operators need to make transparent privacy policies available to their users. Depending on where your website is based, who your audience is, and what data you collect, there are various laws that may apply to you and your privacy policy.
There are over one hundred privacy laws around the world and new internet laws coming out each year. Creating and maintaining a good privacy policy is essential to legally running your website or business. A basic privacy policy template includes the what , when , who , why , and how of your data collection practices. While every website and business should have a policy tailored to its own operations, even the most simple privacy policy will include the following information:.
The above are only some basic examples of what types of information may mean for your site. Another legal necessity under various privacy laws, your data collection needs an explicit purpose — and that purpose needs to be written out in your privacy policy. Here are just a few examples of ways you may use the user data you collect:.
If you engage in any of the above activities — or others that require the collection of data — you need to list them in your privacy policy. For example, nearly 30 million live websites use Google Analytics.
To stay compliant with the law and maintain a transparent privacy policy, you must disclose the categories of third parties with whom your site may share information. Some common categories of third parties include:. Along with which categories of third parties you may share information with, you should note the purposes behind the data exchange. The green text highlights the type of third party that user information could be shared with, while the blue section gives a brief explanation of how and why that information may be shared.
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