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Add calendar accounts to Apple Calendar from drop-down menus. Adding accounts lets you import calendars from other platforms. But you can also create additional calendars inside those accounts. You might want to create separate calendars for your sports club, for your family events, or for your family birthdays, for example. The first benefit is that you can share those calendars with others without revealing other events.

Creating different calendars allows you to share some dates but not others, and it keeps certain parts of your life private. The other benefit is that different calendars will enable you to keep different parts of your life organized. You can also make some of those events invisible. Unchecking a calendar removes it from view and makes your schedule easier to see. A new calendar will be added to the list on the left of the screen.

Enter a name for the calendar. Apple then automatically assigns your calendar a color. Bear in mind that when you delete a calendar, you lose all of its events. Be sure that you want to delete it and not just hide it. The benefit of creating new calendars is that you can share your schedule with other people.

There are two ways to do that. One way is to delegate an entire account. You might see your iCloud account here, for example, and your Google account. The big space on the right shows information about that account. It also provides an option to delegate that account. Enter the name of the person you wish to grant access to your calendar account then select their name from the contact list. What they will be able to do with your account will depend on the nature of the account.

Next to each calendar in the list on the right is a broadcast icon. The easiest is to enter the names or email addresses of the people you want to share your calendar with. You can create new calendars. But you can also subscribe to calendars that other people have created and made available.

The benefit of this feature is that it lets you quickly add a set of events that you might need, such as national holidays or sports schedules. Those events will be laid over your calendar. A quick search should lead you to it. You can add as many of these calendars as you want, set the frequency with which they refresh, and add alerts and attachments.

Apple makes that pretty easy. This option is a lot cleverer than it looks. Start describing the event, and Apple will try to turn it into a calendar entry.

You could leave that event as it is or you can click the event in your calendar and add more detail:. First, you can change the calendar to which the event has been assigned. You can change the start and end times , or mark the event as lasting all day. Apple illustrates it well:. Choose one of those locations and the map will even come with weather information.

That sometimes happens when you enter a location manually too, but not always. Apple Calendar gets even more clever. If your event does include a map, Apple will figure out how much time you need to reach the venue based on traffic and transit conditions from your likely location before the start of the event. The time is based on information in the Maps application on your iPhone, if you have one, and the starting location is drawn from events listed in your calendar up to three hours before the event is supposed to start.

Apple will offer you a small window containing details of the event. Click that option and enter the name or email address of each person you want to invite.

As you begin typing, Apple will start searching the entries in your Contacts and Mail apps. You can even make this option easier by creating a group in the Contacts app. Another useful feature is the ability to check the availability of attendees. Move the event by dragging the event block or click the arrows at the top of the window to see a different day, and you can find times with fewer conflicts.

But when it works, it can make arranging events much easier. You can add notes, a URL, and attachments. You can also attach meeting agendas, decorative invitations, powerpoints or anything else you might want to send invitees.

The option to add notes, a URL and attachments are at the bottom of the event window. Above the calendar are four buttons representing four different ways of seeing the calendar.

The functions of those buttons are relatively clear. Each button changes the view of the calendar, revealing the events of the day, the week, the month, or the year. A day in your life on Apple Calendar The Day view displays the events for a single day. The starting and ending hours depend on the settings chosen in the Preferences.

Similarly, the Week view begins on the day selected in the Preferences. In the Day view, you can change the time, and in the Week view, you can also change the day. The Month view is likely to be the most useful. Again, the Preferences let you change the day the month begins. The weekend will also be marked in a darker color. Finally, the year view is often confusing. So you can change the view of the time ahead in your calendar, and you can use the Preference settings to adjust the time and days on which the schedules begin.

But you can also change the calendars you view. Next to the names of those calendars are colored checkboxes. Uncheck those boxes to remove the calendars from view. Those calendars will still exist. The events will still have been recorded and shared. It means that you can subscribe to multiple calendars, including different national and religious holiday calendars, and keep them off until you need them. It makes using the calendar much easier.

As this guide to Apple Calendar shows, the time management app on your Mac is pretty simple to use. It does have issues. You can change their names and their colors, and you can adjust the alerts you receive for events on those calendars. The same applies to events themselves. You can change your attendance and reset the alert.

And you can change your status and availability. Google Calendar has a close and clear connection to Gmail. Open Contacts, find your card and make sure that all of your email addresses are listed.

A much easier problem to solve is the inability to change the time zone of an event. Not seeing the events you expect to find on your Apple Calendar would be a big problem.

Events that last all day can also have their own calendar. Check the box and Hey Presto! One reason you might not be able to see the event in the place you expected to find it is that it might be in a different time zone. You might have to look at a few places before you find the solution. If you wanted to receive your alerts by email instead of as a notification in your Mac, then the problem might be that your computer is using the wrong email address.

Open Contacts, pull up your card and make sure that your email address is one you check. Here are some suggestions of how you can fix it. Apple Calendar uses the email addresses in Contacts to send the invitations. You should also make sure that your own email address is correct in Contacts. Apple Calendar, or iCal, is a remarkably simple application. For anyone moving to Mac from a PC with Outlook, that simplicity should be refreshing. Best Bluetooth Trackers. Best eReaders.

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